1. Important Information
- When you deal with Gazelle Legal Consultancy, you trust us with your information. We take privacy seriously and we are committed to protecting the data you provide to us.
- This policy explains when and why we process personal data collected from you or provided to us by third parties, how this data is used, the conditions under which it may be disclosed to others, and how it is kept secure. It also provides you with information regarding various rights you may have in respect of processing of your personal data by Gazelle Legal.
- This policy may be updated from time to time in accordance with changing privacy and data protection laws, so please re-visit this page occasionally to ensure that you are happy with any changes. If any amendments have an impact on how we process your personal data, the notice will say so.
2. Who We Are
We are Gazelle Legal Consultancy Ltd., international law firm, and entities controlled by Gazelle Legal Consultancy Ltd. through which it carries out its business (“Gazelle Legal”, “we”, “us” or “our”). As an independent law firm, who determine the purposes for which we process personal information, we will usually be the data controller in relation to that processing. Our registered office is at Clyde House, Reform Rd, Maidenhead SL6 8BY and we are authorised and regulated in England and Wales by the Solicitors Regulation Authority.
3. The Data We Collect About You
The data we collect about you Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows: Identity Data includes first name, last name. Contact Data includes email address and telephone numbers.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
If you fail to provide personal data;
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
4. How Your Personal Data Is Collected
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity and Contact by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you contact us.
5. How We Use Your Personal Data
Gazelle Legal takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this statement.
Where you have consented to us providing you with marketing related information etc., you are free to withdraw this consent at any time.
The purposes and reasons for processing your personal data are detailed below:
- We collect your personal data during the performance of a contract or when providing one or more of our services to you whether remotely or face-to-face.
- We collect and store your personal data as part of our legal obligation for business accounting, tax purposes and regulatory compliance.
- We collect and store your personal data when you visit our website or social media e.g., via our cookie management system (consent) on our website (contractual obligation).
- We collect and store your personal data when you apply for, or during employment with Gazelle Legal (contractual and legal obligation).
6. How And Why We Use Your Personal Data
We process your personal information:
- to provide legal, trustee and trust administration services to our relevant clients, which, if you are not a client, may involve our handling your personal information on behalf of our clients; we may disclose personal information to third parties if reasonably necessary in connection with our provision of legal and other services;
- to manage and administer our relationships with our clients, their personnel and intermediaries and our other business, supplier and professional contacts;
- to comply with our legal, regulatory and risk management obligations; our client/matter inception procedures may involve our processing copies of your or your personnel’s identity documents and other background information;
- to establish, exercise or defend our legal rights and/or for the purpose of legal proceedings;
- for recruitment purposes,
- to promote our legal services, including sending you and your personnel newsletters, legal updates, marketing communications and other information that may be of interest and inviting you to events; and
- to record and monitor your visits to our website and use of our technology tools.
Our core purposes for processing personal data are to operate the business of being a law firm, to recruit and maintain staff and lawyers and to comply with the law and regulations. In relation to you, this primarily involves considering your personal data in the context of our hiring and business development needs and complying with our legal and regulatory obligations.
7. Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this statement or where there is a legal requirement. Gazelle Legal uses some third parties to provide services to our business functions that enable us to deliver our services to you. All third-party processors acting on our behalf only process or access your data in accordance with instructions from us and comply fully with this privacy statement, data protection laws and any other appropriate confidentiality and security measures. These third parties include our Regulators; accountancy professionals; our networking and infrastructure support providers and web development support, and all third-party processors are governed by a formal Data Processing Agreement.
8. International Transfers
Transferring your personal data out of the EEA To deliver services to you, it is sometimes necessary for us to share your personal data outside the European Economic Area (EEA), eg: with your and our service providers located outside the EEA; if you are based outside the EEA; where there is an international dimension to the matter in which we are advising you. These transfers are subject to special rules under European and UK data protection law. non-EEA countries do not have the same data protection laws as the United Kingdom and EEA. We will, however, ensure the transfer complies with data protection law and all personal data will be secure. Our standard practice is to use standard data protection contract clauses which have been approved by the European Commission.
9. How Long Your Personal Data Will Be Kept
We will keep your personal data after we have finished advising or acting for you. We will do so for one of these reasons:
- to respond to any questions, complaints or claims made by you or on your behalf;
- to show that we treated you fairly;
- to keep records required by law.
We will not retain your data for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of data.
10. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
11. Your Rights
You have the right to access any personal information that Gazelle Legal processes about you and to request information about:
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
12. Your Duty To Inform Us Of Changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your business relationship with us.
14. Supervisory Authority
In the United Kingdom we are supervised by the Information Commissioner’s Office (ICO). You can find out more about the ICO through its website: www.ico.org.uk.
We would be happy to answer your questions and address your concerns regarding our use of your data. Please email us at firstname.lastname@example.org Please also use that address for any requests to exercise your legal rights or if you have a complaint. We should be able to resolve the matter quickly and to your satisfaction.
Last updated April 2022.